Surplus State Computer Equipment
To prevent the inadvertent transfer of sensitive and/or personal data to unauthorized parties, the New York State Office of General Services has required all Surplus IT Equipment be cleansed of all data before disposing or re-purposing. It is expected that all data be erased from the hard drive (and any other media) in such a manner that it cannot be recovered.
Included in this page is the NYS Office of General Services form that should be filled out with any surplus equipment stating this has been completed. NYS-OGS letter explaining the Secure Disposal and Transfer of Surplus IT Equipment may be viewed at: OGS Letter.
To completely and permanently erase a hard drive, one can use programs like Symantec Gdisk, or freeware programs such as Eraser or Diskwipe.
Client Support can provide this service on an as needed (as time allows) basis. We recommend that if you are repurposing (moving the machines between personnel or departments) that you also clean the machine of any University data before the swap.
Form
Report of Surplus Personal Property (pdf)The files are in PDF format so you will need Adobe Acrobat Reader installed to view them and they may take a few minutes to open.